Procurement Admin Assistant

Procurement Admin Assistant (Contractor)

Role Overview

We are seeking a Procurement Admin Assistant to support core operational activities across our procurement systems, ensuring data accuracy, compliance and timely processing of key information.

The role will also support financial control activities, including investigating historical payment discrepancies and supporting recovery of funds.

Key Responsibilities

Set up new vendors in Ariba, ensuring all required information is completed accurately and in line with internal controls

Upload and manage contracts within Icertis, ensuring proper documentation, governance, and compliance with internal procedures

Load and maintain sourcing initiatives within SpendHQ, ensuring accuracy and consistency of data

Investigate historical hotel payment variances, identifying root causes and reconciling discrepancies

Liaise directly with hotels/suppliers to challenge discrepancies and support recovery (recoup) of overpayments

Perform quality checks across all systems to ensure data accuracy and completeness

Support the procurement team with general administrative tasks related to supplier onboarding and contract management

Work closely with internal stakeholders to resolve data issues and ensure smooth system processesKey Requirements

Previous experience in an administrative or procurement support role is highly desirable

Experience with financial reconciliation, payment queries, or supplier dispute resolution is desirable

Familiarity with procurement systems (e.g. Ariba, Icertis, SpendHQ) is desirable

Strong attention to detail and high degree of accuracy

Confident working with data and investigating discrepancies

Ability to manage multiple tasks and priorities in a fast-paced environment

Good stakeholder engagement and communication skillsContract Details

Day rate: circa £200 per day

Contract type: Contractor

Location: Heathrow in office 3 days a week

Inside IR35 Guidant, Carbon60, Lorien & SRG - The Vertage Group Portfolio are acting as an Employment Business in relation to this vacancy